Cybersecurity on a Shoestring: How Non-Profits Can Stay Safe Without Breaking the Bank
Simple, affordable security tips every non-profit should know
Why It's Important
This month, every Wednesday, I’m shifting focus from my usual cybersecurity and privacy content to spotlight the unique challenges faced by non-profits. This is the first article in a special month-long series designed to help mission-driven organizations strengthen their digital defenses on a limited budget.
While these strategies benefit any organization concerned about data protection, they’re crafted with the realities of non-profits in mind—emphasizing low-cost, high-impact practices to protect sensitive information, donor trust, and the integrity of your cause. Non-profits may not have the deep pockets of large enterprises, but that doesn't make them any less of a target for cybercriminals. In fact, their often limited IT resources make them appealing to hackers looking for easy entry points. Cyberattacks can disrupt operations, expose sensitive donor or beneficiary data, and damage hard-earned reputations. The good news? There are practical, low-cost steps that can dramatically improve your digital security.
What It Is / How It Works
Cybersecurity doesn't always require expensive software or a dedicated IT department. Many of the most effective security measures cost little or nothing. Think of your digital security like locking up a community center after hours-you wouldn't leave the doors open, and you shouldn't leave your data exposed either. Here's a breakdown of fundamental practices every non-profit can adopt:
Multi-Factor Authentication (MFA): Adds a second layer of verification beyond just a password. Even if a hacker gets your login credentials, they still can't access the account without the second factor (like a code sent to your phone).
Password Hygiene: Strong, unique passwords for every account reduce the risk of one breach compromising everything. Password managers help by storing and creating these passwords securely.
Software Updates: Keeping systems up to date patches known vulnerabilities that hackers often exploit.
Phishing Awareness: Most data breaches start with a phishing email. Teaching staff how to recognize suspicious messages can stop attacks before they start.
Wi-Fi Security: Securing your network with WPA3 encryption and a strong password prevents unauthorized access to your systems.
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How to Mitigate It
Here's a simple, effective checklist to strengthen your nonprofit's cybersecurity without added costs:
Enable Multi-Factor Authentication (MFA): Use MFA on all essential services such as email, banking, and cloud storage. Google and Microsoft offer MFA for free.
Use a Free Password Manager: Encourage your team to use Bitwarden or KeePass to generate and store strong passwords securely.
Regular Software Updates: Set devices to update automatically or designate someone to run updates weekly.
Staff Cyber Awareness Training: Use CISA's Cybersecurity Awareness Program to train staff in recognizing phishing and other scams.
Secure Your Wi-Fi: Use a router that supports WPA3, and set a strong, unique network password. Limit guest access if possible.
How to Configure or Use These Tools
Bitwarden: Create a free account at bitwarden.com. Install the browser extension and mobile app. Encourage staff to save logins here and use its password generator.
KeePass: Download from keepass.info. This is a locally stored manager, ideal for organizations wanting more control over data storage.
Enable MFA: For Google, go to Security > 2-Step Verification. For Microsoft, visit the Security Basics page.
Router Settings: Access your router via browser (usually 192.168.1.1). Navigate to wireless security and select WPA3 if available. Change the default password.
What Makes Bitwarden Stand Out
Bitwarden's browser extension is incredibly intuitive, making it easy even for non-tech-savvy staff to store, autofill, and manage passwords without hassle. Its zero-knowledge encryption model ensures that even Bitwarden can't access your stored data.
Start Small, Stay Safe
Cybersecurity doesn't have to be overwhelming or expensive. A few thoughtful changes can offer strong protection against common threats. Start with the basics-you'll build a safer digital space for your mission and the people you serve.
Stay secure, stay confident-your clients depends on it.
Taking control of your online privacy is a proactive step towards a more secure future. If you're ready to understand your potential risks and build a personalized strategy, we invite you to schedule a free privacy consultation here.
👉 Be sure to download the free checklist Cybersecurity Basics for nonprofits here
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